Sponsored byWaste Management


Heating, Ventilation, and Air Conditioning (HVAC) Systems

The major compliance concern associated with HVAC systems involves refrigerant fluids.  The types of fluids used in older systems, chlorofluorocarbons, or CFCs, belong to a class of chemicals called ozone depleting substances (ODSs).

Although CFCs are safe if handled properly, and are non-toxic, they have a deadly side-effect.  When released into the atmosphere, these highly stable compounds slowly diffuse up to the stratosphere, where they are broken down by ultraviolet light (UV) from the sun.  Each molecule of gas breaks down into forms of chlorine and other compounds, and starts a chain reaction during which many molecules of ozone are destroyed.  A little CFC goes a long way in ozone destruction.

Ozone is a form of oxygen that is produced by reactions involving other molecules and ultraviolet light.  This reaction can occur throughout the atmosphere.  When it happens at ground level, it is a problem for us -- ozone attacks the lungs.  But in the stratosphere, where ultraviolet light is more intense, the formation of ozone is beneficial to us.  Ozone absorbs the ultraviolet sunlight before it reaches the earth's surface.  If the ozone is depleted, our eyes and skin experience a higher level of this high-energy light, causing conditions such as cataracts, as well as skin damage that sometimes leads to cancer.  Many other living species in the environment are also damaged by high UV levels.

January 2009. EPA published on Jan. 2, 2009 a Determination of Acceptability that expands the list of acceptable substitutes for ozone-depleting substances under the U.S. Environmental Protection Agency's (EPA) Significant New Alternatives Policy (SNAP) program. The determinations concern new substitutes for use in the refrigeration and air conditioning, fire suppression and explosion protection, and foam blowing sectors. (read Federal Register Notice)

December 2008. EPA is proposing to ban the sale or distribution of air- conditioning and refrigeration appliances containing HCFC-22, HCFC-142b, or blends containing one or both of these substances, beginning January 1, 2010. In addition, EPA is proposing to extend these requirements to air-conditioning and refrigeration appliances that are suitable only for use with newly produced HCFC-22, HCFC-142b, or blends containing one or both of these controlled substances as the refrigerant, and pre-charged appliance parts. (see Federal Register notice)

Compliance Requirements

Healthcare facilities are required to prevent further damage to the earth’s protective stratospheric ozone layer by preventing releases of ODSs from their HVAC systems.  These releases can occur during normal operation if the system is not properly checked and maintained.  They can also occur during servicing.

Normal operation

The best way to ensure that an HVAC system minimizes its releases of ODSs during normal operation is to use refrigerants that have an inherently low ozone depleting potential.  The production of CFCs was phased out by 1996.  But CFCs continue to be used in pre-existing systems.

Some facilities have replaced the CFCs in their systems with a compromise alternative refrigerant type, called hydrochlorofluorocarbons (HCFCs).  They are less stable than CFCs, and are more likely to break down before they reach the stratosphere, and are thus weaker as ODSs than CFCs.  But they still damage the ozone layer.  The production of HCFCs is being gradually phased out over the next several years.

Please note that HCFCs, like all refrigerants, can be toxic if exposure levels exceed recommended practices. For all chemicals, users should follow the precautions set forth in Material Safety Data Sheets provided by the chemical manufacturer, as well as other safety practices and standards such as ASHRAE Standard 15 (this standard is available for purchase from ASHRAE).

Alternatives that are both CFC- and HCFC-free are now available. To ensure future compliance, a facility should either verify that all refrigeration and air conditioning equipment already runs on CFC free and HCFC free gas, or should begin the conversion process now.


Servicing should be performed by certified technicians only.  Facilities may want to verify that HVAC contractors employ technicians certified by NATE (North American Technician Excellence), the leading industry-supported testing and certification program.

EPA provides an information page on technical certification programs.

The following professional organizations may be able to provide additional information:

Regulations require that HCFCs and CFCs in discarded equipment are properly captured to avoid release into the environment.  (This also applies to alternative fluids such as HFCs.)  EPA provides an information page listing EPA-certified refrigerant reclaimers.

Pollution prevention opportunities

Building design can substantially reduce the need for air conditioning.

HVAC units should be converted to use alternative refrigerants that are both CFC- and HCFC-free.

HVAC units should be properly sized, and should be selected for high efficiency.  More information is available from the Energy Star healthcare index page.

Refrigerant Recycling Rule

The purpose of section 608 of the Clean Air Act (CAA) is to minimize the quantity of refrigerants released to the atmosphere, and to maximize the recovery and recycling of refrigerants during the servicing and disposal of stationary air conditioning and refrigeration equipment. Requirements include technician certification, mandatory use of recovery and recycling equipment, and service practices that minimize refrigerant emissions.  prohibition of venting, service requirements, equipment certification, leak repair, proper disposal, and recordkeeping. More information can be found at http://www.epa.gov/ozone/title6/608.

Cooling towers

Cooling towers, which can be part of cooling and refrigeration systems, must not use hexavalent chromium water treatment chemicals. The use of hexavalent chromium in comfort cooling towers was banned under a 1990 rule under the Toxic Substances Control Act.

More resources

The Stratospheric Ozone Information Hotline, at 800-296-1996, or the Ozone Depletion web site (www.epa.gov/ozone), provides general information about regulations promulgated under Title VI of the CAA.

The EPA IAQ Building Education and Assessment tool (I-BEAM) contains comprehensive state-of-the-art guidance for managing indoor air quality in commercial buildings.

The Energy Star healthcare index page provides links to energy conservation information selected for relevance to the healthcare sector.

EPA provides an information page with links for businesses that use ozone depleting substances.

©2015 Healthcare Environmental Resource Center